Overview
Rutgers partners with Bank of America and Bottomline Technologies to offer the Paymode-X (ACH) electronic payment method. Vendors enroll by completing the ePayment and eInvoicing Selection Form and then setting up a Paymode-X account. There are no enrollment or transaction fees for Rutgers-associated payments.
Eligibility Requirements
- Must be an active, registered supplier with Rutgers (registered through PaymentWorks)
- Must have a US-based bank account (required for Paymode-X authentication)
- Must be a legal business entity — individuals cannot enroll in Paymode-X
- Must do business with Rutgers more than once to be eligible
Step-by-Step Enrollment Process
- Submit the ePayment and eInvoicing Selection Form
- The vendor (or the Rutgers department on behalf of the vendor) submits the form to Rutgers Procurement Services, indicating the desire to enroll in ePayment (ACH) and/or eInvoicing.
- Receive Instructions from Rutgers
- Rutgers emails the supplier with enrollment instructions and a link to the Paymode-X application.
- Sign Up for Paymode-X
- The supplier follows the link and creates a Paymode-X account, providing:
- Legal business name
- US-based bank account details (routing number, account number)
- Contact information
- Authentication by Bottomline Technologies
- Bottomline Technologies handles the verification/authentication process. This may take a few weeks once the supplier submits all required documents.
- Activation Confirmation
- Once the account is authenticated and activated, the supplier receives a confirmation email from Bottomline Technologies. ACH payments will begin with the next payment cycle.
Payment Terms Benefits
| Payment Method | Standard Term | With eInvoicing |
|---|---|---|
| Check | Net 60 days | — |
| Paymode-X (ACH) | Net 45 days | Net 30 days |
Other Electronic Payment Options at Rutgers
When inviting a new supplier through PaymentWorks, the following payment methods can be selected:
- Check — traditional paper check
- ACH (Paymode-X) — electronic deposit to bank account
- Virtual Card (Credit Card) — electronic credit card payment
- Wire Transfer — for international suppliers via Convera GlobalPay (formerly Western Union)
Invoicing Methods
Three invoicing methods are supported:
- cXML — electronic invoicing standard
- Email Invoice PDF
- Web Portal Invoicing
International Suppliers (Wire Transfer)
International suppliers (non-US/Canada) who invoice in USD are enrolled through Convera GlobalPay during the PaymentWorks registration. Two options are available: Wire Transfer (all currencies) and ACH (limited to AUD, CAD, EUR, GBP, HKD, NZD, NOK, USD, SGD). The payment and invoicing method should be discussed with the supplier before sending the PaymentWorks invitation. Detailed enrollment steps are available in the Payee Manager Beneficiary Enrollment Guide.